Customer Health Care Concierge

Job Description
Health is everything. At DM Health we are committed to increasing access, lowering costs and improving quality of care. Millions of times a day, were helping people on their path to better health from advising on prescriptions to helping manage chronic and specialty conditions. Because were present in so many moments, big and small, we have an active, supportive role in shaping the future of health care. By tapping into DM HealthHUB knowledge and employing sharp communication skills, the Care Concierge will help elevate the store into a healthcare destination.
The Care Concierge delivers on the companys purpose of helping people on their path to better health through a focus on excellent, purpose-driven customer service. The Care Concierge will act as a navigator and coordinator to proactively engage and assist customers, patients and caregivers find the healthcare services and products they need. Concierge colleagues will promote relevant HealthHUB classes, programs, and digital tools to interested customers. To support their efforts, colleagues will create customer profiles to record interaction details, comments, and outcomes as a means to help leaders further refine offerings for current and future HealthHUB stores.
The Care Concierge may act as a Product Resource Assistant to provide exceptional customer service for full product selection of the Home Health Care (HHC) department. Within the Product Resource Assistant capacity, colleagues will communicate and collaborate with leaders to promote the Durable Medical Equipment (DME) business to those individuals who need and would benefit from such supplies. The Care Concierge will be trained per manufacturer specifications and guidelines on how to instruct customers on product fitting (e.g., compression or CPAP masks).
This role will be located in select retail stores and serve customers, patients and caregivers during the QuickClinics hours of operation. Under the supervision of a HealthHUB Field Leader and local Store Manager, the Care Concierge will listen to customer, patient and caregiver needs and to create memorable service experiences. The role entails working with guidance and the expectation that colleagues will adhere to and adopt emerging best practices to satisfy customer needs and exceed expectations.
Essential Functions:
1. Engage customers by proactively welcomeing them to the HealthHUB
a. Build relationships with customers, patients and caregivers by answering service (non-clinical) questions and welcoming them to the HealthHub
b. Provide individualized customer service based on unique customer needs.
c. Deliver on the DM Health purpose-driven service culture by always putting people first
d. Engages customers to identify opportunites to improve service and/or customer experience via in-store interactions or via technology solution(s) (e.g. CRM)
2. Assist customers by helping them navigate healthcare services and products
a. Through personalized conversation, try to determine the root cause for the customer’s visit to the HealthHUB
b. Help customers navigate various programs, digital tools, and HealthHUB classes and programs
c. Facilitate customer’s engagement by assisting with intake forms, appointment questionnaires and entering data into various health portals.
d. Assist customers with scheduling 1:1 healthcare consultations with HUB clinicians and enrolling them for classes within the Wellness Rooms.
e. Assists customers with how to contact their health insurance provider (e.g. reviews insurance care with customer to identify the appropriate number for the customer to call)
f. Support patient QuickClinic registration by offering to help at the kiosk or on Quick Clinic iPads
g. Drive awareness of in-store Licensed Dietitian (LD), co-manage the LD calendar for scheduling appointments
h. Proactively offer to help customers find items they are looking for in the store.
3. Promote DM Health consumer facing healthcare programs/initiatives and HealthHUB offerings
a. Introduce DM ExtraCare program and offer enrollment assistance, as needed
b. Promote DM mobile apps (or featured 3rd party apps) and digital tools to interested customers and drive awareness of DM website functionality.
c. Promote and drive awareness of DM Health insurance programs and/or initiatives, infusion services, speciality pharmacy programs, etc.
d. Promote and drive awareness of upcoming Wellness Room classes, print and distribute event flyers and sign-up customers, patients and caregivers to fill classes; make outbound calls to confirm class attendance and support set-up on the day of classes and events.br>
4. Act as Product Resource Assistant for Home Health Care (HHC):
a. Seek out customers and ensure they have an exceptional experience through great service, including offering needed services
b. Drive awareness and inform customers, patients and caregivers of availability of needed in-store durable medical equipment (DME) products and services
c. Educate customers on product specifications, comparison, benefits, use, maintenance and related products.
5. Adhere to Professional Practice standards
a. Keep our communities safe by ensuring compliance with all federal and state laws, rules and regulations and DM policy and procedures at all times
b. Communicate with customers/patients while protecting their confidential health and medication information according to HIPAA and relevant state laws.
c. Support field leaders by providing feedback about customer interactions on a regular cadence; support corrective measures aimed at increasing service utilization metrics and product sales
d. Ensuring that any clinical advice is provided only by providers.
6. Regular and Predictable Job Attendance & Punctuality
Required Qualifications
– 3-5 years of health care, customer service, patient relations and/or hospitality concierge experience
– Naturally passionate about proactively engaging with and caring for customers to understand their needs and explain our products and services available that influences their decisions
– Comfortable working in a dynamic role and open to continuous growth and evolution of responsibilities
– Ability to receive and act on feedback; resilient, curious and seeks to learn
– Strong computer, data entry, and typing skills; ability to work between multiple technology platforms; able to learn and utilize new technology as service evolves
– Proficiency in Microsoft Office applications, including: Outlook, Word and Excel
– Comfortable working with ambiguity
– Strong organization skills and attention to detail
– Ability to multitask and prioritize while maintaining a pleasant and calm demeanor with customers, patients and caregivers
– Excellent communication (verbal, written and listening) skills
– Ability to read body language and interact appropriately with others
– Self-starter and able to successfully work with minimal supervision.
– Great problem solver with ability to collaboratively engage with customers, patients, caregivers and other team members to create innovative solutions
Physical Requirements of the Job:
– Remaining upright on the feet, particularly for sustained periods of time
– Moving about on foot to accomplish tasks, particularly for moving from one work area to another
– Extending hand(s) and arm(s) in any direction
– Bending body downward and forward by bending spine at the waist
– Stooping to a considerable degree and requiring full use of the lower extremities and back muscles
– Expressing or exchanging ideas by means of spoken word; those activities where detailed or important spoken instructions must be conveyed accurately
– Visual Acuity: the worker is required to have close visual acuity to perform activities such as: transcribing, viewing a computer terminal, reading, visual inspection involving small parts
Preferred Qualifications
– 5-8 years of experience in health care, customer service, patient relations and/or hospitality concierge
– CPhT, medical or customer service certification is a plus
– Bilingual English-Spanish language proficiency
– Prior experience handling sensitive information confidentially, including information referred to as PHI (patient health information) protected under HIPAA
– Experience reviewing or inputting data into CRM databases
– Motivational interviewing experience
Education
– Verifiable High School diploma or GED is required.
– An Associate’s Degree is preferred.
Business Overview
Its a new day in health care.
Combining DM Health and Aetna was a transformative moment for our company and our industry, establishing DM Health as the nations premier health innovation company. Through our health services, insurance plans and community pharmacists, were pioneering a bold new approach to total health. As a DM Health colleague, youll be at the center of it all.
At DM Health, we work every day to help people on their path to better health. Never has it been more important for us to deliver on our purpose to our valued customers, patients, members, and employees. With a presence in communities across the country, DM Health colleagues are and will continue to be a critical piece of the countrys health care solution. The health and safety of our employees, patients, customers, and members is our top priority as we face the impact of COVID-19 together. If you would like to learn about the actions we are taking as a company as we learn more about COVID-19 and its spread, we encourage you to visit our COVID-19 resource center at https://DMhealth.com/covid-19
We offer a diverse work experience that empowers colleagues for career success. In addition to skill and experience, we also seek to attract and retain colleagues whose beliefs and behaviors are in alignment with our core values of collaboration, innovation, caring, integrity and accountability.
DM Health is an equal opportunity/affirmative action employer. Gender/Ethnicity/Disability/Protected Veteran we highly value and are committed to all forms of diversity in the workplace. We proudly support and encourage people with military experience (active, veterans, reservists and National Guard) as well as military spouses to apply for DM Health job opportunities. We comply with the laws and regulations set forth in the following EEO is the Law Poster: EEO IS THE LAW and EEO IS THE LAW SUPPLEMENT. Please note that we only accept applications for employment via this site.
We provide reasonable accommodations to qualified individuals with disabilities. If you need to request an accommodation, a qualified interpreter, written information in other formats, translation or other services, please contact our Advice and Counsel Reasonable Accommodations team by emailing Advice and Counsel Reasonable Accommodations team.